Job Description

• Office Management:
• Oversee daily office operations, including scheduling, meeting coordination, and maintaining a welcoming office environment. 
• Manage office supplies, equipment, and space. 
• Serve as the point of contact for visitors, clients, and staff inquiries. 
• Assist with administrative tasks like data entry, record-keeping, and document preparation. 
• Light Accounting:
• Assist with accounts payable and receivable, including managing invoices and payments. 
• Reconcile bank accounts and credit card statements. 
• Assist with payroll processing and expense tracking. 
• Maintain financial records, including general ledger entries. 
• Prepare bank deposits. 
• Work with the accounting team to prepare financial reports and ensure compliance. 
• Other Duties:
• Assist with other ad-hoc tasks and support other departments as needed. 
• Coordinate with vendors and suppliers to ensure timely delivery of materials. 
• Maintain and update office and board policies and procedures. 
• Assist with other administrative tasks as assigned. 

Skills and Qualifications:

• Strong organizational and communication skills.
• Ability to manage multiple priorities and work independently.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with accounting software like QuickBooks is a plus.
• Experience with basic accounting principles, including accounts payable and receivable.
• Ability to learn new technologies quickly.
• Attention to detail and accuracy.
• Strong interpersonal skills and ability to work effectively with others. 

Examples of Tasks:

• Processing invoices and payments.
• Reconciling bank statements.
• Tracking expenses and reconciling credit card statements.
• Assisting with payroll processing.
• Preparing financial reports.
• Updating client lists and tax calendars.
• Maintaining timesheets.
• Scanning documents.
• Answering phone calls and responding to emails.
• Managing office equipment and supplies.
• Scheduling meetings and coordinating events. 

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